Introduction

Welcome to the knowledge base for ProduceLinc, an extension app built for Microsoft Dynamics 365 Business Central, by Linc Communications (Pty) Ltd.

Below you will find a summary overview of ProduceLinc

For documentation on each functional area, head over to the explore tree on the left

For useful guides on performing tasks in ProduceLinc, head over to the Guides section within each functional area

Overview

ProduceLinc offers powerful pallet file processing and pallet tracking from packhouse to receiver, with complete revenue and cost tracking throughout the supply chain.

Highlights

• Fully automated import and processing of pallet files for pallet stock creation (intakes), loadouts, pallet updates, pallet verification (stock recon)

• For client’s who prefer a more hands-on approach for pallet files, some or all of the automated pallet file processing functions can be switched off.

• Easy visibility of pallet stock available for loading by means of refreshable Excel files.

• Process pre-departure quality documents for pallets in stock to provide information of quality grades and remarks to the commercial team.

• Produce Price functionality that allows you to update and maintain intended sales and purchase prices based on criteria that you define.

• Create produce orders for transfer and outbound (sales) even before pallet stock is available. This provides visibility to the appropriate teams (commercial, logistics and finance) of supply and demand.

• Allocate pallets from available stock to produce orders using Excel allocation, auto-allocation and manual allocation.

• Manage credit limits with your choice of formal credit limit checking when produce orders are released, or review available credit limits in a refreshable report.

• Link produce orders to freight (vessel-voyage, local trucks, air freight, etc.).

• Collaborate with team members on bookings.

• Generate loading instructions for packhouses / cold stores and other 3rd party members such a freight forwarders and transporters.

• Process pallet files for the loadouts (PO, MT, RL) and update the produce order allocation and related freight container with the necessary information.

• Generate export documentation and local freight documentation.

• Confirm freight containers and hand over to the debtors team by generating produce trades.

• Process debtors invoices from produce trades. This includes the ability to process advance invoices and final account sales, or fixed price invoices.

• Process account sales costs on debtors invoices.

• Process arrival QC documents for traded pallets and update customer quality information on the related pallets.

• Create claims for produce trades and link them to arrival QC documents. Choose between using formal approval workflows or a more hands-on approach to update pallets with intended credit prices and prepare the produce trade for the credit posting.

• Assign service provider costs to freighter trip legs, freight containers, produce trades, pallets or pallet lots.

• Define your own cost items (pallet charges) for your business’ cost chain and set up standard rates using rich filter criteria for your pallet charges.

• Generate, calculate and post advances for your producers

• Process producer invoices for fixed-price (purchase deals)

• Generate and calculate final account sales / income and cost for pallets using Produce Bills. Choose from a number of options for the effective exchange rate to be used.

• Review final income and costs in a dynamic Excel file that allows you to import price adjustments for producers back into the system.

• Provide producers with summarised and detailed payment advices for payments.

• Provide various teams in the business with detailed reporting – from stock and logistics through to finance, income and costs per pallet.

Typical process flow: pallet files, stock, commercial and logistics

Typical process flow: pallet costs and producer payments