How to fully credit and reverse advance bill and remove lines

Step 1: If the Advance Produce Bill is in “Posted’ status, reopen the bill. The advance produce bill will now be in Open status

Step 2: Calculate the Charges

Step 3: Calculate the Bill. Status of the advance bill will now be Bill Calculated

Step 4: Now change the Posting Amount (PCY) on the lines for which you want to fully reverse the advance. This can either be on all the lines or only some of the lines. Fill in the Posting Amount (PCY) with the full negative of what was posted as an advance. If Posted Adv. Amount (PCY) is eg. 10,0000.00 for the line, enter -10,000.00 in Posting Amount (PCY).

Step 5: Check that the Posting Amount (LCY) is also the full negative of Posted Adv. Amount (LCY). If they are not, then you are likely using a different exchange rate for the reversal than the exchange rate that was used for the initial posting. You can re-open the bill again, change the currency factor to match that of the initial posting and repeat step 2 to step 3 again.

Step 6: Remember to supply a Posting Credit Reason Code for the lines for which you want to post the credit.

Step 7: Release and Post the advance bill. The lines for which you entered full reversal amounts should now have zero under Posted Adv. Amount (PCY).

Step 8: Reopen the bill again. (The produce bill must be in Open status to allow you to delete lines.)

Step 9: Delete the relevant lines from the advance bill (the ones you fully reversed).

Step 10: Release and Post the Bill. This last action is not to post further amounts, but simply to put the advance produce bill in a Posted status again.